Online Examination System(OES)

Online Examination System(OES)

Online Examination System(OES) is a Multiple Choice Questions(MCQ) based examination system that provides an easy to use environment for both Test Conductors and Students appearing for Examination. The main objective of OES is to provide all the features that an Examination System must have, with the "interfaces that doesn't Scare it's Users!".

Taxonomy of OES

Users of OES are classified into three categories:

·         Administrators : Administrators are responsible for management of system users, subjects, tests, questions, results, system backup and recovery , etc

·         Test Conductors : Test conductors are responsible for preparing subjects, tests and questions

·         Students:  Students are the candidates appearing for the Examination.

To effectively deliver an examination, 3 major components have to be catered for efficiently.

They are:

• Creation of exams – Obviously, an exam will have to be created. Examiners can create exams online. The contents also have to be kept securely until the examination starts.
• Supervision of examination – Students have to be efficiently identified, and screened to ensure that they so not compromise the standards of the exams.
• Marking of the exams. Marking is the ultimate stage in any examination as it determines the success or failure of the candidate. It is the stage that dictates the next level of success and achievement in life.

Features of online examination

Online examination systems seek to efficiently evaluate the exam partakers thoroughly through a fully automated system that not only saves time but also give fast results. The Online examination system helps to completely automate the old manual procedure of conducting exams. Usually it is done through a Web Based Online Examination Software or and Intranet variant. It also significantly eliminates the need for monitoring while the exam is being taken. All instructions are displayed to the exam taker before the tests begin.

A major highlight of using a web based exam software or an online examination system is that it gives a high level of transparency as opposed to the traditional method or remote method. It is almost impossible to compromise exam questions and evaluations because they cannot also be influenced. Most online exams generate their results instantly and it is often possible for the exam taker to get information on his results immediately. Some of the major advantages of online examination include the following:

Security and confidentiality

As has been stated before, the security and confidentiality of an exam are critical if the exam is to retain its value. Prepared exams need to be securely kept. Any leakage will definitely compromise the standard of the exam and may result to a cancelation or a retake. All these features are well addressed using an online system because not only is the content of the exam safely locked away in a database, access to the database is only possible with an authorized personnel. A lot of possibilities are also opened up on exam day as it allows you to conveniently make your own test in a secure environment. Questions can easily be randomized so that no participants see the same questions in the same order. Questions can easily be mixed as each new question is added to the system’s database. The questions can then be randomly drawn from the database. This is why most examination bodies have gradually adopted the online platform.

Accessibility and Flexibility

Exams can be conducted anywhere. All a student needs is a personal computer with internet connection. A student does not need a long commute to exam venue as long as these requirements are met. This also means that thousands of students can take the same exams over a wide spread of locations. Gone are days, students move from one region or locality to another in the name of sitting the examination. A lot of lives have been lost in the process due to accident and other similar mishaps. In the same vein, examiners also benefit from this. Examiners do not have to bother with the laborious task of marking exams as this is well taken care of by the system. The system actually marks each exam and presents the result to the student at the end of the exam. Examiners are also afforded the opportunity to create exam online through an online examination system that can present examinations in multiple languages. Multiple exams on multiple subjects for multiple courses can also be set. Exams can also be configured for 24/7 availability. This allows candidates to take exams at their own convenience.

Cost saving

When an exam is placed online, it results in significant cost savings. The cost of paper, copying, and distribution expenses are all reduced or eliminated. The elimination of paper costs alone is extraordinary. The copying and distribution of assignments to a large class are often unwieldy and inefficient. Administrators anxious to reduce expenditures are likely to strongly favor the transition from paper assignments examinations to using online assessment software.

Time management

Online examination systems make use of computers that helps in saving time. With the widespread availability of computers and the internet, there is a general acceptability and endorsement of this system. The lengthy formalities and processes involved in creating question papers, registering candidates for exams, answer sheet evaluation and declaration of results are completely eradicated with the online exam system. Each student is timed precisely and all results are generated instantaneously. In some cases, a candidate may even be able to get an assessment on failed questions.

Statistical analysis

On a statistical point of view, compared data can be stored over time. This means that different comparative analysis can be done to analyze the outcomes of exams overtime. Depending on the online exam system used, statistical data can be pulled to analyze different data and create reports.

Disadvantages of Online Test

• Unlike collaborative, project-based online assessments, multiple choice or essay tests online can feel even more impersonal than they do in the classroom which may contribute to an online student’s sense of isolation.
• While it is tempting to use the multiple choice quizzes provided by the textbook publisher, these types of assessments lack creativity and may not be suitable to the specific needs of your learners.
• Creating online tests in Blackboard can be very tedious and time-consuming. It is not as easy as simply uploading the Microsoft Word version of your test. Instead, instructors have to copy and paste each question’s text and each individual answer’s text into Blackboard, mark the correct answers, and customize feedback and setting options.
• Some students will not be accustomed to taking quizzes and tests online, and they may need some hand-holding early in the semester before they feel comfortable with the technology.
• Cheating on an online test is as simple as opening up another window and searching Google or asking a classmate for the correct answers. Furthermore, cheating on online multiple choice tests is near impossible for the instructor to prevent or catch.
• Though the technology that makes online tests possible is a great thing, it can also cause problems. If you do online testing, have a back-up plan for students who have technical difficulties and be ready to field some frantic emails from students who have poor internet connections or faulty computers.

Advantages of  Online Test

• Although creating online tests is labor-intensive, once a test is developed in Blackboard, it is relatively easy to transfer it and repeat it in other Blackboard courses.
• Blackboard allows for a high degree of customization in the feedback students get in response to each answer that they submit. As an instructor, you could leverage this tool as another way to engage with students about course content.
• Online tests are asynchronous and can be accessed on a variety of devices. If students buy the Blackboard mobile app, they can even take a test from their smartphone. The flexibility offered by online testing can be a great solution for learners with busy schedules or when unexpected class cancellations occur.
• While it is hard to prevent cheating, Blackboard tests do offer many settings for instructors to randomize questions, impose test taking time limits, and restrict attempts. However, make sure to explain all the settings to students before they begin taking the test.
• Testing in an online environment can be a lot more interactive than traditional paper and pen tests. Instructors can embed multimedia in test questions to provide more engaging assessments. For example, students may be asked to identify a particular area of an image by directly clicking on it instead of having to answer in written form.
• In all likelihood, students are already using online tools as study aids for their courses. Instructors can better serve students by providing them with custom made study aids like online practice tests, rather than entrusting students to rely on outside resources that may not be valid sources of information.
• For objective question types like multiple-choice, Blackboard will automatically grade student responses, saving time for the instructor and providing more immediate feedback to students.
• Online tests can be more accessible to students with disabilities who have assistive technologies built into their computers than hand written tests are.

some practical tips for applying this Online Testing tool.

• Be sure to introduce online tests (and any other new learning technologies in general) to students early in the semester to reduce technical issues and build desired study habits.
• Using online tests as ungraded practice tests or low stake assignments will provide a useful self-check tool for students and greatly reduce concerns about cheating.
• Another way to avoid the cheating issue is to design online tests to be open book assessments with a time limit.
• Online tests can address student demands for exam study guides. Provide students with an online practice test a few days before a traditional exam. Just be sure the practice test is similar to the real thing.
• If students are struggling with a particular concept and a need for formative assessment occurs, apply online quizzes as a just in time assessment to help identify areas where extra practice is needed.
• Try using online pre- and post- tests as a way to measure student learning over the course of a curricular unit. This approach is especially useful for competency-based learning models that focus on mastery of skills over time spent learning.